Board of Directors Meeting

Location: Connect Realty, 11555 Lake Underhill Road
September 15, 2009


1. Call to Order – The meeting was called to order at 6:33 PM.

2. Certify Quorum – The board members present were John Tenney, Ron Wiley, Myron Davis, Dennis
Horazak, Harold Engold and Cookie Symons. Absent was director Bob Hopper. Also present were
Neighborhood Watch Coordinator Sandy Horazak and Manager Judith Meldrum.

3. Proof of Notice: Proof of notice was given.

4. Adoption of Agenda: Ron Wiley requested that the new retainer letter from the Fisher Law firm be
added to New Business. Dennis Horazak made a motion to approve the amended agenda. Cookie
Symons seconded the motion and the motion was carried.

5. Approval of Minutes: John Tenney made a motion to accept the July 21, 2009 minutes as is. Dennis
Horazak seconded the motion and the motion was carried.

6. Reports of officers

A. Treasurer’s Report - Myron Davis reviewed the August financial report and delinquent accounts.
Ron will contact the occupants of 939 Spring Island Way to determine whether the property has
changed owners.
Four ITL accounts: The board unanimously decided to send an Intent to Lien letter to 744 Spring
Island Way only, and not to 639 Spring Island Way, 849 Spring Island Way, or 524 Divine Circle.
Committee Reports:
A. Architectural Review Committee:
Harold Engold reported that 3 Architectural review
Applications were reviewed and recommended for approval. The neighborhood inspection was
completed in the first week of August; there was no inspection during September.
B. Grounds Maintenance Committee: Ron Wiley reported continuing problems with the light
timers at the entrances, and a burned out GFCI breaker at the back entrance, which will be replaced
by a board member. John Tenney volunteered to get two new landscaping proposals for the board’s
consideration. Dennis will send the specification for landscape maintenance to John. Judith will
inform Lake Masters that Ron will be contacting them to discuss their recent lapses in performance.
C. COPS Committee: Harold Engold reported that volunteers logged 18.5 hours and patrolled 134
miles since July. The Eastwood COPS coordinator has requested overlapping patrols, and we will try
this arrangement. Scott Symons has completed most of the training required to be a certified driver
for the COPS patrol. Harold will be starting as a Deputy for the Orange County Sheriff’s Office. As
a sworn deputy, Harold will still be the coordinator of the Cypress Isles COPS program, but will no
longer be allowed to patrol due to conflict of interest.
BOD mtg 9-15-09-d.doc 2
D. Neighborhood Watch: There were three incidents over the summer in the 800 block of Spring
Island Way, including vandalism and an attempted break- in.
E. Newsletter: Deadline for next issue is November 1, 2009.

7. Report of the Association Manager: The manager’s report was accepted as is.

8. New Business:

a. 2010 Proposed Budget: The board discussed the various line items and made changes where they
felt necessary. John Tenney made a motion to approve the 2010 proposed budget with changes.
Dennis Horazak seconded the motion and the motion was carried. The approved budget is attached to
these minutes.
b. Power washing of entrance sidewalks: John Tenney motioned to use volunteers to clean the
sidewalks at the entrance and to reimburse homeowners $25.00 to use their water. Myron seconded
the motion and the motion was carried.
c. Date for Holiday lighting contest: Cookie Symons moved to have this year’s Holiday Lighting
Contest on Sunday December 13th. Harold Engold seconded the motion and the motion was carried.
The next board meeting will be November 17, 2009.

9. Adjournment –John Tenney moved for adjournment, Harold Engold seconded the motion, and the
meeting was adjourned at 8: 28 P.M.


Submitted by: _________________________ Approved by: __________________