Board members present: Dennis Horazak, Mike Kranz, Harold Engold and John Will Tenney. Ron Wiley, Lee Blackwell, and Myron Davis were absent. Rex Bowman, the community manager, was also present along with 1 (one) homeowner.
1. Call to Order
Vice President Dennis Horazak called the meeting to order at 6:38 pm
2. Certify Quorums
Four of the seven Board members were present, thus establishing a quorum
3. Proof of Notice
Proof of notice was given
4. Opening remarks
a. Dennis noted that all present knew the protocol for the meeting.
5. Approval was given for the agenda after a motion to approve by John Tenney and a second by Harold.
6. (nothing listed for item 6)
7. Approval of minutes
After review of 7-18-2006 amended minutes, John Tenney made a motion to approve and Harold gave a second. Minutes unanimously approved by the Board.
8. Financial report
a. Rex gave the Financial Report.
b. Spending approval process was discussed. John made a motion that in the future no unbudgeted non-recurring expenses will be spent without Board approval. This approval might be made by email. Also no vendor will be paid without approval. Harold gave a second and the motion passed unanimously.
c. Waterford Lakes Community Association ("Master") has agreed to write a promissory note for the amount owed to the association for lot 114. The WLCA Board approved the note at their August 21st meeting, but Cypress Isles has not received it yet.
9. Committee Reports
a. Rex reported no ride-through has been completed since the last meeting.
b. Dennis reported that 801 Spring Island way needed a violation letter sent because the lawn had gotten in very bad shape. Dennis agreed to send Rex the phone number listed on the "for rent" sign in front of the home.
Sandy Horazak gave the newsletter report. The quarterly newsletter deadlines will be the first of the month of each publication, beginning with the November '06 issue - deadline 11/01. Subsequent deadlines will be: February issues - 2/01-; May issues - 5/01;; August issues - 8/01; and November issues - 11/01.
d. Rex was asked about the copy cost and wanted to know if that included the cost for the newsletter. Dennis also asked where the money Lee paid for the newsletter was placed on the financial report. Rex agreed to check both items.
e. John Tenney gave the Neighborhood Watch report. John reported that everything has been quiet lately. He also reported that he had complaints that folks could not get anyone to answer at the non-emergency number - 407-836-HELP (4357). He suggested that folks call 911 when that happens.
f. A resolution was discussed to give a special thanks to 4 (four) homeowners who had worked with the refurbish crews to help the project. Mike made a motion to send appreciation letters to all four homeowners as well as give each a $25.00 gift certificate to Simon Malls (Town Center). John gave a second. Motion passed unanimously. Dennis agreed to write the letters and turn them over to Ron for delivery. Mike agreed to buy the gift certificates and give them to Ron, and be reimbursed later.
10. Old Business had 2 (two) items tabled until another date since 3 directors were missing. Violation letter modifications and No Trespassing signs would be discussed later.
11. New Business
a. After review of the 2007 proposed budget John made a motion to approve and Mike gave a second. Motion passed unanimously.
b. Contract review was tabled until a later date.
c. Holiday lighting contest judging will take place on Sunday evening, 12-17-06
12. The next meeting will be November 14, 2006.
13. Adjournment - Motion to adjourn by John and seconded by Harold, unanimously passed. The meeting was adjourned at 8:10 pm.
Minutes submitted by
Rex Bowman, Manager