Board members and homeowners present:
Dennis Horazak, Ron Wiley, Bill Snook, Myron Davis, Lee Blackwell
3 homeowners were present
1. Call to Order
President Dennis Horazak called the meeting to order at 6:38 pm
2. Certify Quorum
5 of 5 Board members were present, thus establishing a quorum
3. Proof of Notice
Proof of notice was given
4. Approval of minutes
Minutes of the August 17, 2004 Board meeting were presented and unanimously approved by the Board.
5. Approval of agenda
The meeting agenda was presented by the President, Dennis Horazak. In addition, he stated that the Board will make available to all members a blank form which can be submitted to the board at anytime to have specific items recognized and discussed by the Board at subsequent meetings. A motion to approve the above was made by Bill Snook, seconded by Lee Blackwell and unanimously approved.
6. Financial report
a. August 2004 financial report was provided and discussed by the Treasurer.
b. Collection status - Ron Wiley presented his report on collections and late fee issues. Lot 13 is current. Lot 15, Ron Wiley is attempting to contact the owner; no action will be taken until the next Board meeting. Lots 52 and 105 were assessed late fees that may be in error by the Management Company. The Management Company will provide payment history records to substantiate the late fees to the next Board meeting for Board review and action. A motion was made by Lee Blackwell to defer any disposition on the assessed late fees until the report is made available and reviewed by all Board members, second by Dennis Horazak, unanimously approved. Dennis Horazak presented a policy statement for Board review on the reimbursement of collection costs (copy attached) with a motion to amend the current policy, second by Lee Blackwell. It was pointed out that late fees are not specifically addressed in the neighborhood documents. The motion was amended by Ron Wiley to state that the Board approval of the new policy be considered a 30-day contract change notification to the Management Company, second by Dennis Horazak. Motion approved unanimously.
7. Committee Reports
a. ARC -Four ARC requests have been submitted. The ARC chairman, Manny Juarez, will be leaving and Lee Blackwell will be handling all ARC activities on an interim basis until a new chairman is in place. Lot 27 has contracted to have their lot cleaned up and brought up to community standards. The Lot 5 fence issue has been resolved by the homeowners. The new landscape contract has been signed with Kirkland's. A motion was made by Lee Blackwell with second by Bill Snook to suspend enforcement of the 90 day ARC replacement rules with regards to hurricane damage until December 1, 2004. The motion was unanimously approved.
b. Neighborhood watch - With the number of new homeowners, the neighborhood watch block captains need updated listings; Myron Davis will work on this with Cookie Symons.
c. Newsletter - Next issue in November.
8. Old Business - The entrance refurbishment committee was discussed. To date, five homeowners have expressed interest in participating. The committee will be created and chartered at the next board meeting. Lee Blackwell will define the scope and responsibilities of the committee and e-mail this to all board members for review and comments. Work on the 2005 budget will begin prior to the next board meeting.
9. New Business - Damaged trees in the common areas behind houses need to be addressed. These trees can be cut and left, but wetlands areas can not be touched. The HOA is responsible for the common area maintenance and will get a bid from Kirkland's for the tree work.
10. The next meeting will be October 19, 2004 at the Public Library.
12. Adjournment - Motion to adjourn by Ron Wiley and seconded by Lee Blackwell, unanimously passed. The meeting was adjourned at 8:30 pm
Minutes submitted by Board of Directors
Secretary of the Board