Board members and homeowners present:
Dennis Horazak, Ron Wiley, Bill Snook, Myron Davis, Lee Blackwell
4 homeowners were present
1. Call to Order
President Dennis Horazak called the meeting to order at 6:36 pm
2. Certify Quorum
5 of 5 Board members were present, thus establishing a quorum
3. Proof of Notice
Proof of notice was given
4. Approval of minutes
Minutes of the September 21, 2004 Board meeting were presented and unanimously
approved by the Board.
5. Approval of agenda
The meeting agenda was presented by the President, Dennis Horazak. Dennis
also presented a motion to add the topic of Management company selection
to new business and to add the topic of audit contract renewal under the
financial sections of the agenda. The motion was seconded by Lee Blackwell
and unanimously approved.
6. President's report
The President noted that the OCHAA is conducting a program on covenant enforcement
on October 23, the WLCA monthly meeting is scheduled for 7:00 pm Monday,
October 25 at Discovery Middle School, and that the ARC and Neighborhood
Watch committees are in need of volunteers to serve on those committees.
7. Financial report
a. The September 2004 financial report was provided and discussed by the
Treasurer. It was determined that beginning with the new Management Company,
the balance sheet item "prior years surplus" will be moved to
the "reserves" item.
b. Collection status - The status was provided by the Management Company
with focus on Lots 15, 52, and 105. The Board had determined that the Management
Company assess late fees to these Lots on a premature basis and as such,
a motion was made by Lee Blackwell for the Board to pay the last fees and
further, the Treasurer will send a letter to the Management Company for
reimbursement of the fees. The motion was seconded by Dennis Horazak and
was unanimously approved.
c. Audit contract renewal - Due to a change in the Florida Statutes and
consistent with our legal documents, an annual audit is no longer required
for our HOA. Lee Blackwell moved that the audit contract not be renewed
due to these changes. Bill Snook seconded and it was unanimously approved.
8. Committee Reports
a. ARC - Three ARC requests have been submitted. The ARC interim chairman,
Lee Blackwell made a call for volunteers to assist with ARC activities.
He also reported that Kirklands was busy working on the entrance landscaping
repairs. The Management Company has August and September invoices form Gibsons,
they will talk to Gibsons with no intent on paying these invoices. A question
from the floor was discussed on the 90 day moratorium on ARC actions due
to hurricane damage and the work being done to improve Lot 27.
b. Neighborhood watch - There have been no incidents. With the number of
new homeowners, the neighborhood watch block captains need updated listings;
Myron Davis will work this with Cookie Symons.
9. Old Business
a. Entrances - The entrance refurbishment
committee has been chartered, the committee members and charter are attached.
Lee Blackwell will serve as the Board liaison for this committee. The committee
will have a recommendation by February 2005 so that it can be presented
and voted on at the April Annual Membership meeting.
b. Late fee policy - No further discussion was required.
10. New Business
a. Budget -Work on next years budget was completed and a 2005 budget presented
showing a quarterly assessment increase to $39.00. Dennis Horazak moved
to approve the budget, second by Lee Blackwell, and unanimously approved.
The 2005 budget is attached.
b. Orange County RENEW Grant - Lee Blackwell will obtain an application
for the 2005 grant by next Board meeting; application is due by March 31,
2005.
c. Management Company - Bids were received and reviewed for award of a management
contract. Seven bids were received and evaluated on the basis of cost, performance
and services and a winning bid was announced. A motion was made by Dennis
Horazak to send a 30 day contract termination letter to Boyle Management
by November 1, 2004 and to enter into a contract with Community Management
Professionals by December 1, 2004. This was seconded by Bill Snook and unanimously
approved.
11. The next meeting will be December 8, 2004 at the Public Library.
12. Adjournment - Motion to adjourn by Lee Blackwell and seconded by Dennis
Horazak, unanimously passed. The meeting was adjourned at 8:22 pm
_______________________ ________________________
Minutes submitted by Board of Directors
William Snook
Secretary of the Board