WATERFORD LAKES TRACT N-25 NEIGHBORHOOD ASSOCIATION, INC
Cypress Isles
Board of Directors Meeting
December 8, 2004
Winn Dixie Supermarket

Board members and homeowners present:
Dennis Horazak, Ron Wiley, Bill Snook, Myron Davis, Lee Blackwell
3 homeowners were present


1. Call to Order
President Dennis Horazak called the meeting to order at 6:32 pm


2. Certify Quorum
5 of 5 Board members were present, thus establishing a quorum


3. Proof of Notice
Proof of notice was given


4. Opening remarks
The President welcomed the new property management company representative, Rex Bowman of Community Management Professionals


5. Approval of agenda
The meeting agenda was presented by the President, Dennis Horazak.


6. Approval of minutes
Minutes of the October 19, 2004 Board meeting were presented. A motion to accept the minutes was made by Ron Wiley, seconded by Lee Blackwell and unanimously approved by the Board.


7. Financial report
a. The October 2004 financial report was provided and discussed by the Treasurer. The Association documents and funds will be picked up by the new Management Company as part of the transition
b. Collection status - The fee collection policy and the application of late fees was discussed with the Property Manager. The 30 day late fee of $25 will be based on the arrival of the payment at its intended location; the association will not apply the late fee until the 35 day point to account for lag time in posting. A motion was made by Bill Snook to write of all balances less than $1, seconded by Ron Wiley and unanimously approved by the Board. Lot 114 is still an issue, the Property Manager will contact WLCA legal to status actions taken.


8. Committee Reports
a. ARC - Three ARC requests have been submitted and approved. A drive around was conducted by the Property Manager and letters/reminders prepared. The Board reviewed the wording and authorized the letters to be sent. The tree replacement policy was briefly discussed.
b. Entrance cleanup and planting - The committee presented its recommendation and a motion was made and amended to authorize the restoration of the entrance landscaping as proposed to include replacement of 62 Viburnum and grinding of two pine stumps at a cost not to exceed $7260 by Lee Blackwell and seconded by Dennis Horazak. The motion passed by a vote of 3 to 2. It was noted that this was based on a single bid to the existing landscape contractor, several other on-line estimates were reviewed and found to be more expensive. It was further noted that in the future recommendations and motions should be accompanied by written bids with amounts that match the amount requested in the recommendation or motion.
c. Entrance committee - This committee met on November 13, their report is attached. It was noted that the lighting is now on timers.


9. Old Business
a. Neighborhood watch - Approximately 30 homeowner updates are still needed. The president will request Cookie Symons to attend Board meetings as the Neighborhood Watch Block Captain coordinator. Myron Davis reported that two wreaths were taken from the front entrance.


10. New Business
a. Holiday lighting contest -Judging will be conducted on December 19 by Ron Wiley and Lee Blackwell. Winners will receive certificates and cash prizes of $75, $50, and $25.


11. The next meeting will be January 18, 2005 at a location to be determined.


12. Adjournment - Motion to adjourn by Lee Blackwell and seconded by Bill Snook, unanimously passed. The meeting was adjourned at 8:47 pm

 

 

 

 

 

_______________________ ________________________
Minutes submitted by Board of Directors
William Snook
Secretary of the Board

 

 

 


Cypress Isles

Entrance Refurbishment Committee Report

 

The Cypress Isles Entrance Refurbishment Committee met at 9 AM on Saturday,
November 13, 2004. The following homeowners and board members attended:

Lee Blackwell
Jean Thomsin
Jeff Saeli
David Dowell
Claudia Rilea

The committee made a thorough inspection of both entrances. We decided to
separate the refurbishment project into two parts - landscaping and
structures and signage.

Our goal is to present our findings to the Board at the February 2005
meeting, in time to be used as a basis for our application with Orange
County for the Neighborhood Services ReNEW grant. This will also allow time
for discussion, revisions and preparation of the final proposal for
presentation at the annual homeowner's meeting in April 2005.

Landscaping

Jean Thomsin agreed to handle this aspect of the refurbishment. Jean's
report was forwarded to the Board on December 6th.

Structure and Signage

Each entrance has:
· 2 brick structures, one on each side of the road
· 2 sets of "Cypress Isles" signs, which are brass letters fixed to a blue
background - one on each side
· 2 sets of Waterford Lakes logos, which have a brass design on a blue
background - one round logo above each "Cypress Isles" sign
· 4 sets of "CI" signs, which are brass letters fixed to a blue background -
two on each side

 

 

The committee will:

· Identify and describe the scope of work needed to repair all brick
entrance structures.
o Evaluate the need for cleaning and/or sealing the brick.
· Remove graffiti from back side of brick facing bedroom windows of house on
Lot 1.
o Evaluate the need for capping the brick columns.
o Formalize scope requirements into specifications to be used as a basis for
contractor bids.
o Obtain estimates from at least 3 qualified contractors.
o Make a recommendation to the Board regarding refurbishment of brick
entrance structures.
o Develop expected annual maintenance requirements and costs associated with
brick structures.
o Recommend a start date and reasonable timeframe for the work to be
completed.

· Identify and describe the scope of work needed to repair all signs
attached to brick structures, including the supporting structures behind the
blue metal plates.
o Evaluate alternative signage materials used by Lakeshore Landing,
Waterford Chase, Finn's Cove II, Waterford Lakes (at both Alafaya and Lake
Underhill, and Woodbury and Lake Underhill) and the Woodlands, as presented
in documents provided by Jean Thomsin.
o Investigate availability of alternative materials and methods (i.e. carved
letters rather than raised letters) and evaluate feasibility for use in this
application.
o Investigate the feasibility of creating a Cypress Isles logo to be used in
place of the Waterford Lakes logos and possibly a larger version to replace
one of the "CI" signs on each brick structure.
o Investigate the feasibility of installing permanent clips/fasteners (that
will not detract from the appearance of the undecorated sign) to prevent
holiday decorations from being stolen.
o Specifically consider the effects of vandalism when evaluating materials
to be used for signage.
o Formalize scope requirements into specifications to be used as a basis for
contractor bids.
o Obtain estimates from at least 3 qualified contractors.
o Make a recommendation to the Board regarding refurbishment of all signage,
excluding the brick structures.
o Develop an estimate of expected useful life and expected annual
maintenance requirements and costs associated with all signage, excluding
the brick structures.
o Recommend a start date and reasonable timeframe for the work to be
completed.

· Review current financial statements and make a recommendation regarding
funding for the cost of these projects.

 

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